Travel Funding for M.A. Students
Description and Procedures
1. The Department of Modern Languages and Cultures offers travel funds to M.A. students for the purpose of attending a conference. Students will be funded on a case-by-case basis when funds are available. Priority will be given to students who will be presenting research (a paper or poster) at the conference, but those who wish to attend simply to get exposure to an academic field may also apply.
A. The student must first seek funding from the graduate school ($400):
B. If the student’s travel expenses exceed the amount of the award offered by the graduate school (or if the application for funding is denied), then the student may apply to the Department for the amount not funded by the graduate school, up to a maximum of $400. If more than $400 is needed, it should be negotiated. Requests for funding should be emailed to the Department Chair, the Director of the Division of Spanish and Portuguese, and the Graduate Program Director.
C. The application to the Department of Modern Languages and Cultures for funding must include an acceptance letter from the conference at which the student intends to present her/his paper and the award letter from the graduate school.
2. Funding by the Department of MLC must be requested by the student prior to travel, but the actual award will only be made after the travel is completed. Expense reports submitted without prior approval will not be funded.
3. To qualify for reimbursement for travel expenses, an expense report (ER) with itemized expenses and receipts must be submitted to the office manager (Ann Westbrook or Donna Leggott) of the Department of MLC within 30 days of completion of travel. ERs submitted more than 30 days late are subject to federal tax withholding.
4. Applications for funding will be considered so long as funds are available. Graduate students should not expect to receive more than one conference travel award during an academic year (June 1–May 31).